Administration & Office Support

Company:&nbsp;Sam Mills Pty LtdPosition:&nbsp;Office ManagerEmployment Type:&nbsp;Permanent, Full-timeSalary Range:&nbsp;$80,000 - $85,000 per annum plus SuperannuationLocation:&nbsp;3/58 Gawler Road, Virginia South Australia 5120ABN: 64607811914Position Overview:SAM Mills Pty Ltd is seeking an organised and proactive Office Manager to oversee and coordinate the daily administrative operations of our flour milling and food manufacturing business in Virginia, South Australia.Reporting to the Director, the successful candidate will support office operations across administration, records management, staff coordination, purchasing, sales administration and business support functions to ensure the smooth operation of the business. <h3>Benefits</h3>Why choose to work with us:<ul><li>Competitive salary package.</li><li>An opportunity to work with a highly recognizable brand and make a meaningful impact on the community.</li><li>Opportunity to work in a supportive and inclusive team environment.</li><li>Work-life balance with a structured schedule.</li><li>Employee discounts on products.</li></ul> <h3>Task & responsibilities</h3>The main responsibilities will encompass, but are not limited to:Office Operations &amp; Administration:<ul><li>Plan, organise and coordinate day-to-day office operations to support the company’s milling, packaging, sales and dispatch activities.</li><li>Review and improve office procedures, filing systems and administrative processes.</li><li>Set priorities for office services, including customer enquiries, supplier correspondence, order paperwork and management requests.</li><li>Maintain office systems, internal forms, registers and administrative procedures.</li><li>Coordinate communication between office, production, warehouse, dispatch and management staff.</li></ul>Resource, Equipment and Facilities Management:<ul><li>Allocate and manage office resources, including administrative staff, workstations, equipment, filing areas, stationery and office supplies.</li><li>Ensure computers, printers, phones and general office facilities are maintained and available for use.</li><li>Coordinate procurement of office supplies and liaise with suppliers, contractors and service providers as required.</li><li>Support office administration relating to production records, packaging documentation, stock records and dispatch paperwork.</li><li>Maintain a professional, organised and functional office environment.</li></ul>&nbsp;Staff Supervision &amp; Personnel Administration:<ul><li>Assign duties to administrative and clerical staff and monitor work performance against business requirements and office service standards.</li><li>Provide guidance and support to office staff involved in customer service, order processing, filing, data entry and accounts support.</li><li>Coordinate staff rosters, schedules, leave records and daily administrative coverage where required.</li><li>Assist with recruitment, onboarding, induction and training coordination for office staff.</li><li>Support payroll preparation, employee records and performance management documentation.</li></ul>Records, Accounts and Business Documentation:&nbsp;<ul><li>Manage and maintain office records, filing systems, databases, correspondence and business documents.</li><li>Maintain invoices, receipts, expenses, supplier statements, purchase records and other accounts documentation.</li><li>Maintain customer records, supplier records, sales documentation, purchase orders and delivery paperwork.</li><li>Prepare reports, letters, meeting documents and administrative summaries for management.</li><li>Ensure records are accurate, confidential and stored in accordance with company procedures.</li></ul>Liaison, Compliance and Office Support:<ul><li>Liaise with directors, managers, production staff, warehouse staff, customers, suppliers, transport providers and external service providers.</li><li>Act as a central point of contact for office, customer service, purchasing and administration matters.</li><li>Assist with resolving administrative issues, customer enquiries and supplier paperwork.</li><li>Coordinate meetings, appointments, internal communication and office activities.</li><li>Liaise with accountants, bookkeepers, insurers, maintenance providers and other professionals as required.</li><li>Ensure office procedures and administrative work comply with relevant legislation, workplace health and safety requirements, company policies and internal procedures.</li><li>Maintain confidentiality of business, customer, supplier and employee records.</li></ul>Qualifications and Experience<ul style="list-style-type:disc;"><li>AQF Diploma or higher in Business Administration, Management or a related field.</li><li>Minimum of 1 year of relevant work experience.</li><li>Experience in manufacturing, food production, wholesale, distribution, logistics or a similar business environment is highly regarded.</li><li>Full, unrestricted work rights in Australia.</li><li>Knowledge of workplace policies, occupational health and safety procedures, record-keeping and office compliance requirements.</li></ul>Essential Skills and Abilities<ul style="list-style-type:disc;"><li>Strong organisational and office management skills.&nbsp;</li><li>Ability to plan, coordinate and improve office services and administrative systems.&nbsp;</li><li>Ability to supervise administrative staff, assign work and monitor performance.</li><li>Strong written and verbal communication skills.&nbsp;</li><li>Ability to liaise effectively with directors, staff, customers, suppliers, transport providers and professional advisers.&nbsp;</li><li>Strong record-keeping, accounts administration and documentation management skills.&nbsp;</li><li>Ability to manage office equipment, supplies, facilities and administrative resources.</li><li>Sound understanding of workplace health and safety and office compliance procedures.</li><li>High attention to detail and ability to handle confidential information.</li><li>Proficiency in Microsoft Office Suite, email, spreadsheets and office administration systems.</li></ul>Role Requirements<ul><li>Availability to work full-time hours in accordance with business needs.</li><li>Ability to support office administration connected with food manufacturing, flour milling, packaging, sales, purchasing and dispatch operations.</li><li>Ability to manage competing priorities and meet deadlines in a busy manufacturing and distribution environment.</li><li>Ability to communicate professionally with management, staff, customers, suppliers and external service providers.</li><li>Some local travel may be required as per the business requirements.</li><li>This position is open to Australian citizens, permanent residents, and holders of valid work visas.&nbsp;</li></ul>How to Apply: Interested candidates are invited to submit their updated CV and a cover letter outlining their suitability for the role. Applications must be complete to be considered. Only shortlisted applicants will be notified.Equal Opportunity Employer:&nbsp;Sam Mills is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. <h3>Qualification & experience</h3>Qualifications and Experience<ul style="list-style-type:disc;"><li>AQF Diploma or higher in Business Administration, Management or a related field.</li><li>Minimum of 1 year of relevant work experience.</li><li>Experience in manufacturing, food production, wholesale, distribution, logistics or a similar business environment is highly regarded.</li><li>Full, unrestricted work rights in Australia.</li><li>Knowledge of workplace policies, occupational health and safety procedures, record-keeping and office compliance requirements.</li></ul>

Annual

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Join SAM Mills as Office Manager and lead office operations supporting a growing flour milling and food distribution business.

Office Manager

Full time

Sunrays Timber &amp; Steel Pty Ltd seeking an experienced and motivated Office Manager to oversee daily office operations, coordinate administrative functions, and support business efficiency. The successful candidate will play a key role in managing staff, maintaining operational systems, and ensuring compliance within a fast-paced construction supply environment.If you meet the above criteria and are ready for this opportunity, please submit your application. <h3>Benefits</h3><ul style="list-style-type:disc;"><li>Competitive salary</li><li>Health insurance</li><li>Paid time off</li><li>Career growth opportunities</li></ul> <h3>Task & responsibilities</h3>&nbsp;<ul><li>Contribute to the planning, development, and review of office services, including establishing administrative procedures and service standards</li><li>Allocate and manage office resources, including staff, workspace, and equipment to ensure efficient workflow</li><li>Assign, supervise, and monitor staff performance, ensuring tasks are completed accurately and in a timely manner</li><li>Maintain and oversee office records, financial documentation, and administrative systems</li><li>Liaise with suppliers, contractors, accounting professionals, and management to coordinate business operations and resolve issues efficiently</li><li>Ensure all office equipment, inventory, and supplies are adequately maintained and available</li><li>Monitor and enforce workplace health and safety standards in accordance with company and regulatory requirements</li><li>Ensure compliance with relevant Australian legislation, policies, and procedures, including workplace and industry regulations</li><li>Coordinate human resource functions including recruitment, onboarding, payroll support, staff training, performance management, and supervision</li><li>Support customer service operations, including handling inquiries, quotes, and order coordination where required</li></ul> <h3>Qualification & experience</h3>&nbsp;<ul><li>Relevant qualification in Business Administration, Management, or related field (preferred)</li><li>Minimum 2–3 years of relevant experience</li><li>Proven experience in an Office Manager or similar administrative leadership role</li><li>Strong knowledge of office management systems, accounts handling, and administrative procedures</li><li>Experience in construction, timber, steel, or building supply industry (highly desirable)</li><li>Excellent communication, organisational, and problem-solving skills</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Proficiency in Microsoft Office and business management systems</li><li>Knowledge of Work Health &amp; Safety (WHS) and compliance requirements in Australia</li></ul>

Join a growing timber and steel supplier and lead efficient office operations in a dynamic construction environment. Apply now to make an impact.

M&amp;M Construction Management Pty Ltd is seeking a dedicated to join our team. The ideal candidate will be responsible for overseeing office operations, managing administrative staff, and ensuring smooth day-to-day operations.Don't miss this opportunity to join a reputable Australian company and advance your career in office management. Apply now! <h3>Benefits</h3><ul><li>Competitive salary</li><li>Health insurance</li><li>Paid time off</li><li>Opportunities for professional development and growth</li><li>Friendly and supportive work environment</li></ul> <h3>Task & responsibilities</h3><ul style="list-style-type:disc;"><li>Supervise administrative staff and allocate responsibilities to ensure efficient performance.</li><li>Manage schedules, appointments, and communications for senior management.</li><li>Handle office communications including emails, calls, and correspondence.</li><li>Maintain and manage company records, databases, and financial documentation.</li><li>Support budgeting, bookkeeping, and cost monitoring processes.</li><li>Liaise with contractors, suppliers, and stakeholders to coordinate office operations.</li><li>Ensure compliance with workplace health and safety and relevant regulations.</li><li>Oversee office systems, procedures, and administrative workflows.</li></ul> <h3>Qualification & experience</h3><ul><li>Diploma of Business management or higher qualification in relevant field.&nbsp;</li><li>Minimum 1-year Proven work experience as an Office Manager or similar role</li><li>Proficiency in MS Office (MS Excel and MS Outlook, in particular)</li><li>Excellent time management skills and ability to multi-task and prioritize work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li></ul>

Seeking an experienced Office Manager to coordinate operations, manage communications, and support growing construction business.

We are seeking a highly organised and motivated Office Manager to oversee and coordinate the daily administrative operations of our real estate business. The successful candidate will ensure the smooth functioning of the office, supervise administrative staff, maintain operational efficiency, and support compliance with company policies and regulatory requirements. This role is ideal for a proactive professional who thrives in a fast-paced and collaborative environment. <h3>Benefits</h3><ul><li>Competitive salary based on experience.</li><li>Supportive team environment.</li><li>Opportunities for career growth within the company.</li></ul> <h3>Task & responsibilities</h3><ul><li>Oversee daily office operations, ensuring efficient and smooth workflows.</li><li>Manage &nbsp;and maintain office records, accounts, and financial documentation.</li><li>Liaise with real estate professionals, vendors, and clients to coordinate business activities and resolve issues.</li><li>Ensure office equipment and supplies are maintained and restocked as needed.</li><li>Coordinate schedules, meetings, and appointments for staff and management.</li><li>Handle incoming calls, emails, and correspondence in a professional manner.</li><li>Support basic bookkeeping and assist with payroll processes.</li><li>Implement and maintain office policies and procedures to improve efficiency.</li><li>Assist with onboarding and HR-related administrative tasks</li></ul> <h3>Qualification & experience</h3><ul><li>Proven experience as an Office Manager for atleast 1 year or in a similar administrative role.</li><li>Strong written and verbal communication skills.</li><li>Ability to multitask and work independently.</li><li>Proficiency with office software (MS Office Suite) and general office equipment.</li></ul>

Join Infinity Real Estate as Office Manager in Truganina, Melbourne. Drive operations, support the team & grow your career with us!

The General Clerk performs various administrative tasks, including data entry, filing, and managing correspondence to support office operations. They assist with scheduling, customer service, and maintaining accurate records. The role requires strong organizational skills, attention to detail, and proficiency in office software.Task &amp; Responsibilities• &nbsp; &nbsp;Information Management: Accurately record, prepare, sort, classify, and file various types of information to ensure efficient data organization and retrieval.• &nbsp; &nbsp;Mail Handling: Sort, open, and distribute incoming mail, and manage the dispatch of outgoing correspondence.• &nbsp; &nbsp;Document Processing: Perform photocopying and faxing of documents as required, ensuring clarity and accuracy.• &nbsp; &nbsp;Report Preparation: Prepare routine reports, compiling data and presenting it in a clear and organized format.• &nbsp; &nbsp;Equipment Tracking: Record and manage the issuance of equipment to staff, maintaining up-to-date records of all transactions.• &nbsp; &nbsp;Communication Management: Receive and handle letters and telephone messages, ensuring timely and accurate delivery to relevant parties.• &nbsp; &nbsp;Data Entry: Transcribe information into computer systems, proofread and correct entries to maintain data accuracy.• &nbsp; &nbsp;Customer Assistance: Provide information to customers about available services, addressing inquiries and directing them as needed.• &nbsp; &nbsp;Reception Duties: Perform receptionist tasks including greeting visitors, managing appointments, and providing general administrative support.&nbsp;Qualification &amp; Experience• &nbsp; &nbsp;Have at least 1 years of FT experience&nbsp;&nbsp; &nbsp; &nbsp;Or 1 year part time experience with relevant Cert 3&nbsp; &nbsp; &nbsp;Or 1 and a half year of Part time experience with relevant cert: 2• &nbsp; &nbsp;Skills:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Strong organizational and multitasking abilities.Excellent written and verbal communication skills.Attention to detail and accuracy.Ability to maintain confidentiality and handle sensitive information.&nbsp;Working Hours• &nbsp; &nbsp;Full-time position,38 hours per week.&nbsp;Benefits• &nbsp; &nbsp;Competitive salary based on experience along with 11.5% superannuation.• &nbsp; &nbsp;Opportunities for career advancement and professional development.• &nbsp; &nbsp;Paid time off and holidays.• &nbsp; &nbsp;Flexible work schedule.

The General Clerk performs various administrative tasks, including data entry, filing, and managing correspondence to support office operations.

General Clerk

Aspen Education Group Pty Ltd is seeking an experienced Contract Administrator to support contractual, documentation and other contract requirements with respective parties are completed within good time. <h3>Benefits</h3>Competitive salary plus Superannuation with great learning environment. <h3>Task & responsibilities</h3>• Overseeing the full contract lifecycle and ensuring all parties meet their obligations.• Preparing and negotiating legally binding agreements with stakeholders such as education agents, recruitment partners, clients, students, marketing partners, building management, and company owners.• Developing and negotiating Memoranda of Understanding (MOUs) with organisations for placements and workshops across courses like Automotive and Information Technology.• Reviewing and discussing contract terms, with particular emphasis on commission structures and revenue-sharing arrangements with existing and potential student recruitment and placement partners.• Defining and negotiating key contractual terms, including scope of services, service levels, confidentiality, jurisdiction, fees, payment terms, termination conditions, governing law, liabilities, damages, intellectual property, and financial obligations.• Coordinating with external legal advisors and internal teams to ensure contractual requirements and deadlines are met while minimising business risk.• Conducting contract reviews and advising senior management on changes affecting the organisation’s legal obligations.• Updating and amending existing agreements in line with business requirements to ensure they remain current and deliver optimal value. <h3>Qualification & experience</h3>· AQF associate degree, Advanced Diploma or higher (ANZSCO Skill Level 2)· At least 2 year of relevant experience required.

Aspen Education Group Pty Ltd is seeking a dedicated and skilled Contract Administrator to support their business.

Contract Administrator

This is a full-time permanent position based in Darwin, Northern Territory.The Office Manager will play a key role in ensuring the efficient day-to-day operation of the business by managing office administration systems, coordinating staff workflows, and supporting operational activities across multiple office locations.This position focuses on office management, operational coordination, and staff supervision and does not involve providing accounting or taxation services.<h2>Key Responsibilities</h2><ul><li>Managing daily administrative operations across multiple office locations</li><li>Coordinating office procedures, workflow systems, and administrative processes</li><li>Supervising and supporting reception and administration staff</li><li>Monitoring staff rosters, leave coordination, and office coverage requirements</li><li>Assisting with recruitment coordination, onboarding, and staff administration</li><li>Allocating administrative resources and monitoring workflow efficiency</li><li>Implementing and maintaining office policies and operational procedures</li><li>Coordinating internal communication between office locations</li><li>Managing office supplies, equipment, facilities, and supplier relationships</li><li>Assisting directors with operational planning and office expansion activities</li><li>Monitoring workplace health and safety compliance requirements</li><li>Maintaining records management and office administration systems</li><li>Supporting continuous improvement initiatives to enhance operational efficiency</li></ul><h2>Essential Requirements</h2><ul><li>Minimum 3 years’ experience in an Office Manager, Administration Manager, or similar operational administration role</li><li>Experience supervising administration or office support staff</li><li>Demonstrated experience coordinating workflows and office systems across multiple teams or locations</li><li>Strong organisational, leadership, and time management skills</li><li>Excellent written and verbal communication skills</li><li>High-level computer skills including Microsoft Office and practice management systems</li><li>Ability to manage competing priorities and meet deadlines</li><li>Current Australian Driver’s Licence</li><li>Access to a reliable motor vehicle</li><li>Professional and well-groomed presentation</li><li>Full working rights in Australia</li></ul><h2>Desirable Experience</h2><ul><li>Previous experience within an accounting, professional services, or corporate office environment</li><li>Experience supporting multi-site office operations</li><li>Experience with Outlook, Xero Practice Manager, MYOB, or similar systems</li><li>Human resources or staff coordination experience</li></ul><h2>Salary &amp; Benefits</h2><ul><li>Salary range: $76,000 – $80,000 plus superannuation depending on skills and experience</li><li>Stable full-time employment</li><li>Opportunity to work within a growing multi-office business</li><li>Supportive and professional work environment</li><li>Career development opportunities</li></ul>

Lead and grow with a dynamic Darwin accounting firm offering long-term career growth, leadership opportunities, and a supportive professional team.

We are currently seeking an experienced Office Manager to oversee and coordinate the daily administrative and operational activities of the business. The successful candidate will play a critical role in supporting transport operations, improving business processes, managing staff coordination, maintaining compliance, and ensuring the smooth day-to-day running of the office.This role is ideal for a proactive and organised professional with strong operations management experience, excellent leadership skills, and the ability to work in a fast-paced transport environment. <h3>Benefits</h3><ul><li>Opportunity for Subclass 482 Visa Sponsorship for suitable applicants (If required)</li><li>Competitive salary package based on skills and experience</li><li>Long-term career growth opportunities within a growing Australian transport business</li><li>Supportive and professional working environment</li><li>Opportunity to work closely with senior management and contribute to business growth</li><li>Exposure to Australian transport and logistics industry operations</li><li>Ongoing training and professional development opportunities</li></ul> <h3>Task & responsibilities</h3><ul><li>Manage and oversee daily office operations and administrative activities</li><li>Coordinate operational workflows to ensure efficient transport and logistics support</li><li>Monitor business procedures and implement process improvements to increase productivity</li><li>Supervise office staff, scheduling, attendance, and performance management</li><li>Maintain records, reports, compliance documentation, and operational databases</li><li>Liaise with drivers, subcontractors, suppliers, and clients regarding operational matters</li><li>Assist management with budgeting, expense monitoring, and operational cost control</li><li>Support recruitment, onboarding, training, and development of staff</li><li>Ensure workplace health and safety procedures and company policies are followed</li><li>Coordinate communication between management and operational teams</li><li>Handle customer enquiries and maintain high levels of client satisfaction</li><li>Assist with inventory coordination, scheduling, and resource allocation where required</li><li>Prepare operational reports and provide recommendations to management for business improvement</li></ul> <h3>Qualification & experience</h3>The successful candidate should possess:<ul><li>Bachelor qualification in Business Management, Commerce, Administration, or related field</li><li>Minimum 3 years of relevant full-time experience in office management, operations management, administration, or business coordination roles</li><li>Strong leadership and team management capabilities</li><li>Excellent communication and interpersonal skills</li><li>Ability to work under pressure and manage multiple priorities</li><li>Experience in operational planning, budgeting, and staff supervision</li><li>Strong problem-solving and organisational skills</li><li>High attention to detail and commitment to operational efficiency</li><li>Experience within transport, logistics, construction, infrastructure, or service-based industries will be highly regarded</li><li>Knowledge of compliance processes and business administration practices preferred</li></ul>Candidates with demonstrated experience managing operations, coordinating teams, improving systems, and handling business administration responsibilities in fast-paced environments are strongly encouraged to apply.

Join DBX Transport and build your long-term career with a growing transport company offering leadership opportunities  professional growth

The Contract Administrator will play an important role in supporting the company’s commercial operations by preparing, reviewing, and managing contracts and supplier agreements while ensuring compliance with company procedures and business objectives. <h3>Benefits</h3><ul><li>Competitive salary package plus superannuation</li><li>Opportunity to work with a recognised and growing international beauty brand</li><li>Supportive and collaborative team environment</li><li>Long term career growth opportunities</li><li>Dynamic and creative workplace culture</li></ul>If you are a motivated professional looking to contribute to a fast growing company within the beauty and haircare industry, we would love to hear from you. <h3>Task & responsibilities</h3><ul><li>Preparing, reviewing and managing commercial contracts, supplier agreements and service arrangements</li><li>Monitoring contract performance, deliverables, renewals and compliance requirements</li><li>Liaising with suppliers, distributors, contractors and internal departments regarding contractual matters</li><li>Assisting with procurement processes, pricing schedules and negotiation support</li><li>Maintaining accurate records of contracts, correspondence and documentation</li><li>Identifying potential contractual risks and assisting with resolution strategies</li><li>Supporting management with budgeting, reporting and project coordination activities</li><li>Ensuring all contract administration processes are completed efficiently and within deadlines</li></ul> <h3>Qualification & experience</h3><ul><li>Relevant qualification equivalent to an Australian Diploma or higher qualification in Business, Management, Commerce or related field</li><li>At least 12 months of relevant full time work experience as a Contract Administrator or in a closely related role</li><li>Strong organisational and administrative skills</li><li>High level communication and stakeholder management abilities</li><li>Ability to work independently and manage multiple priorities</li><li>Strong attention to detail and problem solving capability</li><li>Proficiency in Microsoft Office and business administration systems</li></ul>

As the business continues to expand, an exciting opportunity is available for an experienced and organised Contract Administrator to join the team.

Customer Service &amp; Logistics Coordinator Full Time - Permanent Role Mascot location - Hybrid working available $80,000 - $90,000 + Super DOE
Cox Purtell is currently partnering with a growing global healthcare business looking for an experienced Customer Service &amp; Logistics Coordinator to be the connective tissue between their sales team, third-party logistics partner, and customers.
This is a fast-paced, detail-oriented role where no two days are the same, you'll own the full order lifecycle, from account setup through to delivery and reconciliation whilst providing fantastic service levels.
This is a full-time role, based at their office in Mascot within walking distance of the train station. The client can offer hybrid working (3 days in office per week) and a salary of $80,000 - $90,000 + Super per year.
Key Responsibilities:
<ul>
<li>Managing the end-to-end order process in SAP - new accounts, order submission, returns, and tracking</li>
<li>Acting as the primary liaison between the business, the logistics partner and customers - resolving delivery issues and account queries promptly</li>
<li>Monitoring and reconciling inventory levels and managing supply chain reporting</li>
<li>Maintaining accurate customer and pricing data in SAP, and producing daily sales, open order, and delivery status reports</li>
<li>Coordinating the logistics of training products and conference materials</li>
</ul>
Key Skills/Experience Required: 
<ul>
<li>Minimum 3+ years in a customer service and logistics coordination role, ideally in a product distribution or healthcare environment</li>
<li>Hands-on experience with an ERP system - SAP experience is a strong advantage</li>
<li>High attention to detail, strong organisational skills, and the ability to juggle multiple priorities under pressure</li>
<li>Confident communicator - comfortable dealing with customers, internal teams, and external partners via phone and email</li>
<li>A proactive, team-first attitude with a genuine drive to deliver excellent customer outcomes</li>
</ul>
 
If this role sounds of interest to you, please apply now for immediate consideration! 
 Salary benefits: + Super

Customer Service &amp; Logistics Coordinator  Full Time - Permanent Role  Mascot location - Hybrid w

Customer Service & Logistics Coordinator

Records Management & Document Control

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