Administration & Office Support

Company:&nbsp;Sam Mills Pty LtdPosition:&nbsp;Office ManagerEmployment Type:&nbsp;Permanent, Full-timeSalary Range:&nbsp;$80,000 - $85,000 per annum plus SuperannuationLocation:&nbsp;3/58 Gawler Road, Virginia South Australia 5120ABN: 64607811914Position Overview:SAM Mills Pty Ltd is seeking an organised and proactive Office Manager to oversee and coordinate the daily administrative operations of our flour milling and food manufacturing business in Virginia, South Australia.Reporting to the Director, the successful candidate will support office operations across administration, records management, staff coordination, purchasing, sales administration and business support functions to ensure the smooth operation of the business. <h3>Benefits</h3>Why choose to work with us:<ul><li>Competitive salary package.</li><li>An opportunity to work with a highly recognizable brand and make a meaningful impact on the community.</li><li>Opportunity to work in a supportive and inclusive team environment.</li><li>Work-life balance with a structured schedule.</li><li>Employee discounts on products.</li></ul> <h3>Task & responsibilities</h3>The main responsibilities will encompass, but are not limited to:Office Operations &amp; Administration:<ul><li>Plan, organise and coordinate day-to-day office operations to support the company’s milling, packaging, sales and dispatch activities.</li><li>Review and improve office procedures, filing systems and administrative processes.</li><li>Set priorities for office services, including customer enquiries, supplier correspondence, order paperwork and management requests.</li><li>Maintain office systems, internal forms, registers and administrative procedures.</li><li>Coordinate communication between office, production, warehouse, dispatch and management staff.</li></ul>Resource, Equipment and Facilities Management:<ul><li>Allocate and manage office resources, including administrative staff, workstations, equipment, filing areas, stationery and office supplies.</li><li>Ensure computers, printers, phones and general office facilities are maintained and available for use.</li><li>Coordinate procurement of office supplies and liaise with suppliers, contractors and service providers as required.</li><li>Support office administration relating to production records, packaging documentation, stock records and dispatch paperwork.</li><li>Maintain a professional, organised and functional office environment.</li></ul>&nbsp;Staff Supervision &amp; Personnel Administration:<ul><li>Assign duties to administrative and clerical staff and monitor work performance against business requirements and office service standards.</li><li>Provide guidance and support to office staff involved in customer service, order processing, filing, data entry and accounts support.</li><li>Coordinate staff rosters, schedules, leave records and daily administrative coverage where required.</li><li>Assist with recruitment, onboarding, induction and training coordination for office staff.</li><li>Support payroll preparation, employee records and performance management documentation.</li></ul>Records, Accounts and Business Documentation:&nbsp;<ul><li>Manage and maintain office records, filing systems, databases, correspondence and business documents.</li><li>Maintain invoices, receipts, expenses, supplier statements, purchase records and other accounts documentation.</li><li>Maintain customer records, supplier records, sales documentation, purchase orders and delivery paperwork.</li><li>Prepare reports, letters, meeting documents and administrative summaries for management.</li><li>Ensure records are accurate, confidential and stored in accordance with company procedures.</li></ul>Liaison, Compliance and Office Support:<ul><li>Liaise with directors, managers, production staff, warehouse staff, customers, suppliers, transport providers and external service providers.</li><li>Act as a central point of contact for office, customer service, purchasing and administration matters.</li><li>Assist with resolving administrative issues, customer enquiries and supplier paperwork.</li><li>Coordinate meetings, appointments, internal communication and office activities.</li><li>Liaise with accountants, bookkeepers, insurers, maintenance providers and other professionals as required.</li><li>Ensure office procedures and administrative work comply with relevant legislation, workplace health and safety requirements, company policies and internal procedures.</li><li>Maintain confidentiality of business, customer, supplier and employee records.</li></ul>Qualifications and Experience<ul style="list-style-type:disc;"><li>AQF Diploma or higher in Business Administration, Management or a related field.</li><li>Minimum of 1 year of relevant work experience.</li><li>Experience in manufacturing, food production, wholesale, distribution, logistics or a similar business environment is highly regarded.</li><li>Full, unrestricted work rights in Australia.</li><li>Knowledge of workplace policies, occupational health and safety procedures, record-keeping and office compliance requirements.</li></ul>Essential Skills and Abilities<ul style="list-style-type:disc;"><li>Strong organisational and office management skills.&nbsp;</li><li>Ability to plan, coordinate and improve office services and administrative systems.&nbsp;</li><li>Ability to supervise administrative staff, assign work and monitor performance.</li><li>Strong written and verbal communication skills.&nbsp;</li><li>Ability to liaise effectively with directors, staff, customers, suppliers, transport providers and professional advisers.&nbsp;</li><li>Strong record-keeping, accounts administration and documentation management skills.&nbsp;</li><li>Ability to manage office equipment, supplies, facilities and administrative resources.</li><li>Sound understanding of workplace health and safety and office compliance procedures.</li><li>High attention to detail and ability to handle confidential information.</li><li>Proficiency in Microsoft Office Suite, email, spreadsheets and office administration systems.</li></ul>Role Requirements<ul><li>Availability to work full-time hours in accordance with business needs.</li><li>Ability to support office administration connected with food manufacturing, flour milling, packaging, sales, purchasing and dispatch operations.</li><li>Ability to manage competing priorities and meet deadlines in a busy manufacturing and distribution environment.</li><li>Ability to communicate professionally with management, staff, customers, suppliers and external service providers.</li><li>Some local travel may be required as per the business requirements.</li><li>This position is open to Australian citizens, permanent residents, and holders of valid work visas.&nbsp;</li></ul>How to Apply: Interested candidates are invited to submit their updated CV and a cover letter outlining their suitability for the role. Applications must be complete to be considered. Only shortlisted applicants will be notified.Equal Opportunity Employer:&nbsp;Sam Mills is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. <h3>Qualification & experience</h3>Qualifications and Experience<ul style="list-style-type:disc;"><li>AQF Diploma or higher in Business Administration, Management or a related field.</li><li>Minimum of 1 year of relevant work experience.</li><li>Experience in manufacturing, food production, wholesale, distribution, logistics or a similar business environment is highly regarded.</li><li>Full, unrestricted work rights in Australia.</li><li>Knowledge of workplace policies, occupational health and safety procedures, record-keeping and office compliance requirements.</li></ul>

Annual

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Join SAM Mills as Office Manager and lead office operations supporting a growing flour milling and food distribution business.

Office Manager

Full time

Sunrays Timber &amp; Steel Pty Ltd seeking an experienced and motivated Office Manager to oversee daily office operations, coordinate administrative functions, and support business efficiency. The successful candidate will play a key role in managing staff, maintaining operational systems, and ensuring compliance within a fast-paced construction supply environment.If you meet the above criteria and are ready for this opportunity, please submit your application. <h3>Benefits</h3><ul style="list-style-type:disc;"><li>Competitive salary</li><li>Health insurance</li><li>Paid time off</li><li>Career growth opportunities</li></ul> <h3>Task & responsibilities</h3>&nbsp;<ul><li>Contribute to the planning, development, and review of office services, including establishing administrative procedures and service standards</li><li>Allocate and manage office resources, including staff, workspace, and equipment to ensure efficient workflow</li><li>Assign, supervise, and monitor staff performance, ensuring tasks are completed accurately and in a timely manner</li><li>Maintain and oversee office records, financial documentation, and administrative systems</li><li>Liaise with suppliers, contractors, accounting professionals, and management to coordinate business operations and resolve issues efficiently</li><li>Ensure all office equipment, inventory, and supplies are adequately maintained and available</li><li>Monitor and enforce workplace health and safety standards in accordance with company and regulatory requirements</li><li>Ensure compliance with relevant Australian legislation, policies, and procedures, including workplace and industry regulations</li><li>Coordinate human resource functions including recruitment, onboarding, payroll support, staff training, performance management, and supervision</li><li>Support customer service operations, including handling inquiries, quotes, and order coordination where required</li></ul> <h3>Qualification & experience</h3>&nbsp;<ul><li>Relevant qualification in Business Administration, Management, or related field (preferred)</li><li>Minimum 2–3 years of relevant experience</li><li>Proven experience in an Office Manager or similar administrative leadership role</li><li>Strong knowledge of office management systems, accounts handling, and administrative procedures</li><li>Experience in construction, timber, steel, or building supply industry (highly desirable)</li><li>Excellent communication, organisational, and problem-solving skills</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Proficiency in Microsoft Office and business management systems</li><li>Knowledge of Work Health &amp; Safety (WHS) and compliance requirements in Australia</li></ul>

Join a growing timber and steel supplier and lead efficient office operations in a dynamic construction environment. Apply now to make an impact.

M&amp;M Construction Management Pty Ltd is seeking a dedicated to join our team. The ideal candidate will be responsible for overseeing office operations, managing administrative staff, and ensuring smooth day-to-day operations.Don't miss this opportunity to join a reputable Australian company and advance your career in office management. Apply now! <h3>Benefits</h3><ul><li>Competitive salary</li><li>Health insurance</li><li>Paid time off</li><li>Opportunities for professional development and growth</li><li>Friendly and supportive work environment</li></ul> <h3>Task & responsibilities</h3><ul style="list-style-type:disc;"><li>Supervise administrative staff and allocate responsibilities to ensure efficient performance.</li><li>Manage schedules, appointments, and communications for senior management.</li><li>Handle office communications including emails, calls, and correspondence.</li><li>Maintain and manage company records, databases, and financial documentation.</li><li>Support budgeting, bookkeeping, and cost monitoring processes.</li><li>Liaise with contractors, suppliers, and stakeholders to coordinate office operations.</li><li>Ensure compliance with workplace health and safety and relevant regulations.</li><li>Oversee office systems, procedures, and administrative workflows.</li></ul> <h3>Qualification & experience</h3><ul><li>Diploma of Business management or higher qualification in relevant field.&nbsp;</li><li>Minimum 1-year Proven work experience as an Office Manager or similar role</li><li>Proficiency in MS Office (MS Excel and MS Outlook, in particular)</li><li>Excellent time management skills and ability to multi-task and prioritize work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li></ul>

Seeking an experienced Office Manager to coordinate operations, manage communications, and support growing construction business.

We are seeking a highly organised and motivated Office Manager to oversee and coordinate the daily administrative operations of our real estate business. The successful candidate will ensure the smooth functioning of the office, supervise administrative staff, maintain operational efficiency, and support compliance with company policies and regulatory requirements. This role is ideal for a proactive professional who thrives in a fast-paced and collaborative environment. <h3>Benefits</h3><ul><li>Competitive salary based on experience.</li><li>Supportive team environment.</li><li>Opportunities for career growth within the company.</li></ul> <h3>Task & responsibilities</h3><ul><li>Oversee daily office operations, ensuring efficient and smooth workflows.</li><li>Manage &nbsp;and maintain office records, accounts, and financial documentation.</li><li>Liaise with real estate professionals, vendors, and clients to coordinate business activities and resolve issues.</li><li>Ensure office equipment and supplies are maintained and restocked as needed.</li><li>Coordinate schedules, meetings, and appointments for staff and management.</li><li>Handle incoming calls, emails, and correspondence in a professional manner.</li><li>Support basic bookkeeping and assist with payroll processes.</li><li>Implement and maintain office policies and procedures to improve efficiency.</li><li>Assist with onboarding and HR-related administrative tasks</li></ul> <h3>Qualification & experience</h3><ul><li>Proven experience as an Office Manager for atleast 1 year or in a similar administrative role.</li><li>Strong written and verbal communication skills.</li><li>Ability to multitask and work independently.</li><li>Proficiency with office software (MS Office Suite) and general office equipment.</li></ul>

Join Infinity Real Estate as Office Manager in Truganina, Melbourne. Drive operations, support the team & grow your career with us!

The General Clerk performs various administrative tasks, including data entry, filing, and managing correspondence to support office operations. They assist with scheduling, customer service, and maintaining accurate records. The role requires strong organizational skills, attention to detail, and proficiency in office software.Task &amp; Responsibilities• &nbsp; &nbsp;Information Management: Accurately record, prepare, sort, classify, and file various types of information to ensure efficient data organization and retrieval.• &nbsp; &nbsp;Mail Handling: Sort, open, and distribute incoming mail, and manage the dispatch of outgoing correspondence.• &nbsp; &nbsp;Document Processing: Perform photocopying and faxing of documents as required, ensuring clarity and accuracy.• &nbsp; &nbsp;Report Preparation: Prepare routine reports, compiling data and presenting it in a clear and organized format.• &nbsp; &nbsp;Equipment Tracking: Record and manage the issuance of equipment to staff, maintaining up-to-date records of all transactions.• &nbsp; &nbsp;Communication Management: Receive and handle letters and telephone messages, ensuring timely and accurate delivery to relevant parties.• &nbsp; &nbsp;Data Entry: Transcribe information into computer systems, proofread and correct entries to maintain data accuracy.• &nbsp; &nbsp;Customer Assistance: Provide information to customers about available services, addressing inquiries and directing them as needed.• &nbsp; &nbsp;Reception Duties: Perform receptionist tasks including greeting visitors, managing appointments, and providing general administrative support.&nbsp;Qualification &amp; Experience• &nbsp; &nbsp;Have at least 1 years of FT experience&nbsp;&nbsp; &nbsp; &nbsp;Or 1 year part time experience with relevant Cert 3&nbsp; &nbsp; &nbsp;Or 1 and a half year of Part time experience with relevant cert: 2• &nbsp; &nbsp;Skills:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Strong organizational and multitasking abilities.Excellent written and verbal communication skills.Attention to detail and accuracy.Ability to maintain confidentiality and handle sensitive information.&nbsp;Working Hours• &nbsp; &nbsp;Full-time position,38 hours per week.&nbsp;Benefits• &nbsp; &nbsp;Competitive salary based on experience along with 11.5% superannuation.• &nbsp; &nbsp;Opportunities for career advancement and professional development.• &nbsp; &nbsp;Paid time off and holidays.• &nbsp; &nbsp;Flexible work schedule.

The General Clerk performs various administrative tasks, including data entry, filing, and managing correspondence to support office operations.

General Clerk

Aspen Education Group Pty Ltd is seeking an experienced Contract Administrator to support contractual, documentation and other contract requirements with respective parties are completed within good time. <h3>Benefits</h3>Competitive salary plus Superannuation with great learning environment. <h3>Task & responsibilities</h3>• Overseeing the full contract lifecycle and ensuring all parties meet their obligations.• Preparing and negotiating legally binding agreements with stakeholders such as education agents, recruitment partners, clients, students, marketing partners, building management, and company owners.• Developing and negotiating Memoranda of Understanding (MOUs) with organisations for placements and workshops across courses like Automotive and Information Technology.• Reviewing and discussing contract terms, with particular emphasis on commission structures and revenue-sharing arrangements with existing and potential student recruitment and placement partners.• Defining and negotiating key contractual terms, including scope of services, service levels, confidentiality, jurisdiction, fees, payment terms, termination conditions, governing law, liabilities, damages, intellectual property, and financial obligations.• Coordinating with external legal advisors and internal teams to ensure contractual requirements and deadlines are met while minimising business risk.• Conducting contract reviews and advising senior management on changes affecting the organisation’s legal obligations.• Updating and amending existing agreements in line with business requirements to ensure they remain current and deliver optimal value. <h3>Qualification & experience</h3>· AQF associate degree, Advanced Diploma or higher (ANZSCO Skill Level 2)· At least 2 year of relevant experience required.

Aspen Education Group Pty Ltd is seeking a dedicated and skilled Contract Administrator to support their business.

Contract Administrator

The Contract Administrator is responsible for managing, coordinating, and supporting the preparation, execution, and administration of contracts across procurement, logistics, and supply operations. The role ensures that contractual documentation, supplier agreements, and internal processes are accurate, compliant, and aligned with operational requirements.This position is critical to maintaining efficient workflow, ensuring compliance, and supporting business growth through effective contract and documentation control. <h3>Benefits</h3> <h3>Task & responsibilities</h3>Key Responsibilities<ul><li>Prepare, review, and administer contracts, supplier agreements, and related documentation in line with company policies&nbsp;</li><li>Maintain accurate contract records, registers, and document control systems to ensure compliance and audit readiness&nbsp;</li><li>Coordinate with procurement, warehouse, and logistics teams to ensure contractual obligations are met&nbsp;</li><li>Monitor contract performance and assist in identifying risks, discrepancies, and improvement opportunities&nbsp;</li><li>Liaise with suppliers and internal stakeholders to facilitate contract execution and issue resolution&nbsp;</li><li>Support reporting functions, including preparation of operational and compliance reports&nbsp;</li><li>Assist in developing and improving contract management processes and administrative systems&nbsp;</li><li>Ensure all documentation aligns with regulatory and company compliance requirements&nbsp;</li><li>Provide administrative support for audits, internal reviews, and operational assessments&nbsp;</li><li>Contribute to continuous improvement initiatives across business operations&nbsp;</li></ul> <h3>Qualification & experience</h3>Skills and Experience<ul><li>At least 2 year of relevant experience in administrative or contract support roles&nbsp;</li><li>Demonstrated experience in documentation control, reporting, and coordination within operational environments&nbsp;</li><li>Strong organisational skills with high attention to detail&nbsp;</li><li>Ability to manage multiple tasks and meet deadlines in a fast-paced environment&nbsp;</li><li>Effective communication and stakeholder engagement skills&nbsp;</li><li>Experience working across teams to support operational workflow and compliance&nbsp;</li></ul>Preferred Attributes<ul><li>Experience in warehouse, logistics, or supply chain environments&nbsp;</li><li>Understanding of contract processes and administrative compliance requirements&nbsp;</li><li>Proficiency in English communication (written and verbal), with bilingual Vietnamese capability highly regarded for stakeholder engagement.</li></ul>

Seeking a Contract Administrator responsible for managing, coordinating, and administration of contracts.

Indoor Holdings Pty Ltd T/A Pharmacy 777 Administration is seeking a full-time ICT Customer Support Officer to provide service desk, systems support, endpoint deployment, user administration, incident management and technical support across our organisation.The successful candidate will provide first-level ICT support, manage service desk requests, troubleshoot hardware and software issues, support Microsoft 365 and SharePoint, assist with user onboarding and offboarding, deploy and configure ICT equipment, maintain ICT asset records, support backup processes and assist with information security requirements.The role requires strong technical troubleshooting skills, excellent customer service, the ability to manage ICT support tickets within agreed timeframes and experience supporting users across business applications, hardware, software, printers, file shares and cloud-based systems. <h3>Benefits</h3><ul><li>Secure, long-term employment opportunity.</li><li>Full-time position with 38 hours per week.</li><li>A competitive remuneration commensurate with the skills and experience of the successful candidate.</li><li>A great career development opportunity.</li></ul> <h3>Task & responsibilities</h3><ul style="list-style-type:disc;"><li>Providing first-level ICT service desk support.</li><li>Diagnosing and resolving software, hardware, application and access issues.</li><li>Managing ICT incidents, service requests and escalations.</li><li>Supporting Microsoft 365, SharePoint, LMS, booking systems, file shares and printing.</li><li>Deploying and configuring PCs, laptops, printers, PDAs, servers and endpoint devices.</li><li>Managing onboarding, offboarding and user access administration.</li><li>Supporting backup checks, system maintenance and information security processes.</li><li>Assisting with ICT hardware procurement, asset tagging, warranty registration and asset register maintenance.</li><li>Assisting with daily, weekly and periodic backup checks, including local NAS and cloud backup processes.</li><li>Maintaining ICT documentation, support procedures and knowledge base records.</li><li>Providing after-hours and major incident support when required.</li></ul> <h3>Qualification & experience</h3><ul style="list-style-type:disc;"><li>Degree in ICT and minimum 2-3 years experience working with and administrating retail systems and providing support directly to customers.</li><li>Strong knowledge of Microsoft 365, SharePoint, Windows, hardware, software, printers and endpoint devices.&nbsp;</li><li>Administering and maintaining Microsoft Office Azure 365 suite including Entra ID/Azure Active Directory, Exchange Online and SharePoint.</li><li>Desired experience within a community Pharmacy Group or similar industry relating to healthcare with system knowledge and proficiency</li><li>Administering on-premise Active Directory systems.</li><li>Administering SentinelOne &amp; Microsoft Intune.</li><li>Experience with PowerShell and writing PowerShell scripts.&nbsp;</li><li>Experience in supporting networking technologies including firewalls (SOPHOS/SonicWall) and VPNs.</li><li>Proven track recording in developing and maintaining high quality documentation.</li><li>Exceptional oral and written communication skills with the ability to work independently.</li><li>Exceptional organisational skills.</li></ul>

Indoor Holdings Pty Ltd T/A Pharmacy 777 Administration is seeking a full-time ICT Customer Support Officer.

ICT Customer Support Officer

Retail Manager - Full time - This role is responsible for staff performance, workflow systems, and service quality. You will manage the team, maintain standards, and ensure all orders are processed correctly from start to finish. <h3>Benefits</h3>Excellent&nbsp;remunerationA friendly, welcoming and high-performing team <h3>Task & responsibilities</h3>Manage daily operations across one or more store locationsLead, train, and supervise a team of 10+ staffPrepare rosters and manage staffing levelsOversee end-to-end workflow from intake through to final billingEnsure all customer orders are tracked, separated, and processed correctlyMaintain strict quality control across washing, drying, folding, and packagingMonitor staff compliance with workflow systems and correct errorsHandle customer issues and maintain service standardsManage stock levels and supplier ordersDetermining product mix, stock levels and service standardsFormulating and implementing purchasing and marketing policies, and setting pricesPromoting and advertising the establishment's goods and servicesSelling goods and services to customers and advising them on product useMaintaining records of stock levels and financial transactionsUndertaking budgeting for the establishmentControlling selection, training and supervision of staffEnsuring compliance with occupational health and safety regulationsTrack daily revenue and report performance to the ownerYou will take full responsibility for store performance and report directly to the business owner. <h3>Qualification & experience</h3>Proven experience as a Retail/Store ManagerStrong leadership and staff management skillsAble to manage high-volume workflow and busy teamsGood problem-solving and decision-making abilityReliable and well organisedAt least Diploma level qualifications in relevant field

We are seeking an experienced Retail Manager to take full control of daily operations across our busy laundry locations.

Retail Manager – Laundry & Dry Cleaning Operations

bdhSterling Pty Ltd located in Perth, WA requires a full-time Executive Assistant: Client Services (EA - Client Services). The EA-Client Services role is responsible for supporting and organising the effective delivery of the client service and operational functions across the financial planning team.&nbsp;Key duties include:<ul><li>Organise day-to-day administrative activities in support of Managers and Financial Planning Professionals.&nbsp;</li></ul><ul style="list-style-type:disc;"><li style="text-align:justify;">Act as a central liaison point between Financial Planners, Client Services, Compliance, IT, Paraplanning, and other internal stakeholders to ensure effective communication and workflow coordination.&nbsp;</li><li style="text-align:justify;">Schedule meetings, prepare agendas, and coordinate documentation, reports, and correspondence to support management and business operations.&nbsp;</li><li style="text-align:justify;">Coordinate the delivery of client service processes across the client lifecycle, including onboarding, paperwork and administration tasks to implement advice, ensuring activities are completed in a timely and organised manner.&nbsp;</li><li style="text-align:justify;">Maintain records, reports, and key performance data to support Managers in tracking operational performance and business activities.&nbsp;</li><li style="text-align:justify;">Coordinate and follow up client documents</li><li style="text-align:justify;">Support compliance activities by coordinating documentation, record-keeping, and quality checks to ensure adherence to regulatory and internal requirements.&nbsp;</li><li style="text-align:justify;">Provide administrative and organisational support for business initiatives, projects, and cross-functional activities.&nbsp;</li></ul>About you:You will have a bachelor degree qualification and at least 3 years of experience as an EA in the finance industry.Skills required:<ul><li>Strong written and verbal communication skills</li><li>Ability to multitask and prioritise</li><li>Attention to detail&nbsp;</li><li>Excellent organisation skills to support our finance professionals.</li></ul>If this sounds like you, please apply via the website. Salary is dependent on experience.&nbsp;Note: only short-listed candidates will be contacted.

Join our dynamic team at bdhSterling Pty Ltd as an Executive Assistant:Client Services.

Executive Assistant: Client Services

Receptionists

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Executive Assistant: Client Services