Administration & Office Support

Indoor Holdings Pty Ltd T/A Pharmacy 777 Administration is seeking a full-time ICT Customer Support Officer to provide service desk, systems support, endpoint deployment, user administration, incident management and technical support across our organisation.The successful candidate will provide first-level ICT support, manage service desk requests, troubleshoot hardware and software issues, support Microsoft 365 and SharePoint, assist with user onboarding and offboarding, deploy and configure ICT equipment, maintain ICT asset records, support backup processes and assist with information security requirements.The role requires strong technical troubleshooting skills, excellent customer service, the ability to manage ICT support tickets within agreed timeframes and experience supporting users across business applications, hardware, software, printers, file shares and cloud-based systems. <h3>Benefits</h3><ul><li>Secure, long-term employment opportunity.</li><li>Full-time position with 38 hours per week.</li><li>A competitive remuneration commensurate with the skills and experience of the successful candidate.</li><li>A great career development opportunity.</li></ul> <h3>Task & responsibilities</h3><ul style="list-style-type:disc;"><li>Providing first-level ICT service desk support.</li><li>Diagnosing and resolving software, hardware, application and access issues.</li><li>Managing ICT incidents, service requests and escalations.</li><li>Supporting Microsoft 365, SharePoint, LMS, booking systems, file shares and printing.</li><li>Deploying and configuring PCs, laptops, printers, PDAs, servers and endpoint devices.</li><li>Managing onboarding, offboarding and user access administration.</li><li>Supporting backup checks, system maintenance and information security processes.</li><li>Assisting with ICT hardware procurement, asset tagging, warranty registration and asset register maintenance.</li><li>Assisting with daily, weekly and periodic backup checks, including local NAS and cloud backup processes.</li><li>Maintaining ICT documentation, support procedures and knowledge base records.</li><li>Providing after-hours and major incident support when required.</li></ul> <h3>Qualification & experience</h3><ul style="list-style-type:disc;"><li>Degree in ICT and minimum 2-3 years experience working with and administrating retail systems and providing support directly to customers.</li><li>Strong knowledge of Microsoft 365, SharePoint, Windows, hardware, software, printers and endpoint devices.&nbsp;</li><li>Administering and maintaining Microsoft Office Azure 365 suite including Entra ID/Azure Active Directory, Exchange Online and SharePoint.</li><li>Desired experience within a community Pharmacy Group or similar industry relating to healthcare with system knowledge and proficiency</li><li>Administering on-premise Active Directory systems.</li><li>Administering SentinelOne &amp; Microsoft Intune.</li><li>Experience with PowerShell and writing PowerShell scripts.&nbsp;</li><li>Experience in supporting networking technologies including firewalls (SOPHOS/SonicWall) and VPNs.</li><li>Proven track recording in developing and maintaining high quality documentation.</li><li>Exceptional oral and written communication skills with the ability to work independently.</li><li>Exceptional organisational skills.</li></ul>

Annual

Indoor Holdings Pty Ltd T/A Pharmacy 777 Administration is seeking a full-time ICT Customer Support Officer.

ICT Customer Support Officer

Full time

We are seeking an Operations and Systems Analyst to support the ongoing growth and increasing operational complexity of HDE Group, contributing to the efficiency, scalability and continuous improvement of our internal operations.The role supports management by analysing operational processes and recommending improvements across key business functions.This role focuses on reviewing, analysing and improving workflows across warehouse coordination, procurement, job allocation systems and operational reporting to ensure efficient and scalable service delivery across our electrical maintenance operations.The position involves reviewing organisational processes, analysing operational workflows and supporting the implementation of improvements to enhance business performance. <h3>Benefits</h3>Salary: $75,000 – $80,000 per annum + superannuationAt H&amp;D Electrical, we pride ourselves on our strong team culture, commitment to safety, and delivering consistent, high-standard work. As a growing business, we offer stable, long-term opportunities for people who take pride in their work and want to be part of a professional, supportive team. <h3>Task & responsibilities</h3><h2 style="text-align:justify;">Key Responsibilities</h2><ul><li style="text-align:justify;">Oversee and coordinate daily warehouse operations, including inbound materials, dispatch scheduling and job-based allocation&nbsp;</li><li style="text-align:justify;">Monitor inventory levels and conduct structured stock reviews to ensure availability and operational continuity&nbsp;</li><li style="text-align:justify;">Coordinate procurement processes, including review and verification of purchase orders in line with operational requirements&nbsp;</li><li style="text-align:justify;">Supervise materials tracking within job management systems to ensure accuracy, traceability and data integrity&nbsp;</li><li style="text-align:justify;">Review and analyse warehouse, procurement and dispatch workflows to identify inefficiencies, process gaps and areas for improvement&nbsp;</li><li style="text-align:justify;">Evaluate and improve operational procedures to enhance workflow efficiency, consistency and cost control&nbsp;</li><li style="text-align:justify;">Assess purchase order and accounts payable processes to strengthen internal controls and reduce processing errors&nbsp;</li><li style="text-align:justify;">Extract, validate and analyse operational data to support reporting and business decision-making&nbsp;</li><li style="text-align:justify;">Monitor data accuracy across inventory, procurement and job management systems and implement corrective actions where required &nbsp;</li><li style="text-align:justify;">Analyse reporting outputs to identify trends, performance issues and opportunities for operational improvement&nbsp;</li><li style="text-align:justify;">Prepare structured operational performance reports for internal stakeholders&nbsp;</li><li style="text-align:justify;">Provide data-driven insights and recommendations to management to support decision-making and operational improvements&nbsp;</li><li style="text-align:justify;">Support the implementation of process improvements and contribute to the development of standard operating procedures and internal documentation&nbsp;</li><li style="text-align:justify;">Assist in monitoring key operational performance metrics and supporting continuous improvement initiatives across warehouse and procurement functions&nbsp;</li></ul> <h3>Qualification & experience</h3><h2>&nbsp;</h2><h2>Skills &amp; Experience</h2>To be successful in this role, you will demonstrate:<ul><li style="text-align:justify;">Demonstrated experience in analysing and improving operational processes, particularly across procurement, inventory management, and service delivery workflows&nbsp;</li><li style="text-align:justify;">Strong analytical skills, with the ability to interpret operational data, identify inefficiencies, and provide practical, data-driven recommendations&nbsp;</li><li style="text-align:justify;">Experience working with job management and operational systems (such as AroFlo or similar), including data extraction, validation, and reporting&nbsp;</li><li style="text-align:justify;">Sound understanding of warehouse coordination, purchasing processes, and materials allocation within a service-based environment&nbsp;</li><li style="text-align:justify;">Ability to monitor and maintain data accuracy across multiple systems and ensure consistency of operational information&nbsp;</li><li style="text-align:justify;">Experience preparing structured operational reports and monitoring performance metrics&nbsp;</li><li style="text-align:justify;">Demonstrated ability to identify process gaps, bottlenecks and inefficiencies, and support implementation of improvements &nbsp;</li><li style="text-align:justify;">Strong organisational skills with the ability to manage multiple priorities and coordinate across teams&nbsp;</li><li style="text-align:justify;">Effective communication skills, with the ability to present findings and provide recommendations to management&nbsp;</li><li style="text-align:justify;">High attention to detail, particularly in environments requiring accuracy, traceability and compliance&nbsp;</li></ul>&nbsp;<h2>Qualifications</h2><h3 style="text-align:justify;">Required:</h3><ul><li style="text-align:justify;">A bachelor’s degree or higher qualification in a relevant field such as Business, Commerce, Supply Chain Management, Information Systems, or a related discipline; OR</li><li style="text-align:justify;">Alternatively, equivalent professional experience demonstrating advanced analytical and operational process improvement capabilities&nbsp;</li></ul>&nbsp;<h3>Desirable:</h3><ul><li style="text-align:justify;">Further studies or certifications in Business Analytics, Data Analysis, Process Improvement or Project Management&nbsp;</li><li style="text-align:justify;">Experience using job management, ERP or workflow systems (e.g. AroFlo or similar platforms)&nbsp;</li><li style="text-align:justify;">Familiarity with inventory management, procurement processes and operational reporting frameworks&nbsp;</li><li style="text-align:justify;">Experience supporting continuous improvement initiatives within a service, construction or maintenance environment&nbsp;</li></ul>

We are seeking an Operations and Systems Analyst to support the ongoing growth and increasing operational complexity of HDE Group.

Operations and Systems Analyst

The Project Administrator is responsible for planning, coordinating, monitoring, and supporting the delivery of internal projects focused on operational efficiency, client management systems, student service processes, and business workflow optimisation. <h3>Benefits</h3> <h3>Task & responsibilities</h3>• Coordinating internal projects and implementation activities related to student services, migration support processes, client management systems and operational improvement initiatives, ensuring delivery in line with approved scope, timelines and organisational objectives.• Liaising with senior management, the Project and Innovation Manager, education consultants, admissions and administrative teams across Brazil and Australia, and external IT providers to facilitate project implementation and maintain stakeholder alignment.• Monitoring project progress, deliverables, risks, delays, system issues and operational dependencies, and escalating matters where required to support milestone achievement and business continuity.• Coordinating outsourced IT consultants and system providers, including follow up on deliverables, testing system enhancements, troubleshooting issues, and ensuring compliance with agreed project requirements and deadlines.• Maintaining and administering project documentation, including schedules, progress reports, meeting minutes, workflow maps, system configuration records, user guides and operational procedures.• Preparing project reports, status updates, operational summaries and management presentations, and monitoring performance indicators, workflow efficiency and system adoption metrics to support reporting and decision-making.• Coordinating the implementation and enhancement of client management systems and workflow solutions to improve student enquiries, enrolment processes, visa tracking, document control, client communications and service delivery outcomes.• Reviewing records and workflows to identify inconsistencies, support data integrity across Salesforce and related operational systems, and coordinate process improvement initiatives to enhance efficiency, consistency and service quality. <h3>Qualification & experience</h3><ul><li>Master’s degree in Project Management or a closely related discipline;</li><li>Minimum of two (2) years’ proven experience in project administration, operational coordination, or business process management;</li><li>Excellent organisational skills with the ability to manage multiple concurrent priorities effectively;</li><li>Strong analytical skills and exceptional attention to detail;</li><li>Advanced written and verbal communication skills in English;</li><li>Fluent verbal and written proficiency in Portuguese and Spanish is essential, as the company operates in Australia and Brazil and primarily services Latin American clients . Besides that requires effective communication across its multicultural client base and internal operational environment;</li><li>Proficiency in project management and productivity tools;</li><li>Demonstrated ability to work effectively in a fast-paced, deadline-driven environment.</li><li>Previous experience in service-based industries, with exposure to client-facing operations and administrative service delivery;</li><li>Knowledge of project management methodologies such as Agile, Scrum, or PMBOK;</li><li>Familiarity with CRM system, document management systems, regulatory compliance processes, and operational reporting;</li><li>Experience supporting cross-functional project delivery within multicultural and multilingual business environments.</li></ul>&nbsp;&nbsp;

This is an exciting opportunity for a highly organised Project Administrator to play a pivotal role in delivering strategic operational projejects.

Project Administrator

Company:&nbsp;Sam Mills Pty LtdPosition:&nbsp;Office ManagerEmployment Type:&nbsp;Permanent, Full-timeSalary Range:&nbsp;$80,000 - $85,000 per annum plus SuperannuationLocation:&nbsp;3/58 Gawler Road, Virginia South Australia 5120ABN: 64607811914Position Overview:SAM Mills Pty Ltd is seeking an organised and proactive Office Manager to oversee and coordinate the daily administrative operations of our flour milling and food manufacturing business in Virginia, South Australia.Reporting to the Director, the successful candidate will support office operations across administration, records management, staff coordination, purchasing, sales administration and business support functions to ensure the smooth operation of the business. <h3>Benefits</h3>Why choose to work with us:<ul><li>Competitive salary package.</li><li>An opportunity to work with a highly recognizable brand and make a meaningful impact on the community.</li><li>Opportunity to work in a supportive and inclusive team environment.</li><li>Work-life balance with a structured schedule.</li><li>Employee discounts on products.</li></ul> <h3>Task & responsibilities</h3>The main responsibilities will encompass, but are not limited to:Office Operations &amp; Administration:<ul><li>Plan, organise and coordinate day-to-day office operations to support the company’s milling, packaging, sales and dispatch activities.</li><li>Review and improve office procedures, filing systems and administrative processes.</li><li>Set priorities for office services, including customer enquiries, supplier correspondence, order paperwork and management requests.</li><li>Maintain office systems, internal forms, registers and administrative procedures.</li><li>Coordinate communication between office, production, warehouse, dispatch and management staff.</li></ul>Resource, Equipment and Facilities Management:<ul><li>Allocate and manage office resources, including administrative staff, workstations, equipment, filing areas, stationery and office supplies.</li><li>Ensure computers, printers, phones and general office facilities are maintained and available for use.</li><li>Coordinate procurement of office supplies and liaise with suppliers, contractors and service providers as required.</li><li>Support office administration relating to production records, packaging documentation, stock records and dispatch paperwork.</li><li>Maintain a professional, organised and functional office environment.</li></ul>&nbsp;Staff Supervision &amp; Personnel Administration:<ul><li>Assign duties to administrative and clerical staff and monitor work performance against business requirements and office service standards.</li><li>Provide guidance and support to office staff involved in customer service, order processing, filing, data entry and accounts support.</li><li>Coordinate staff rosters, schedules, leave records and daily administrative coverage where required.</li><li>Assist with recruitment, onboarding, induction and training coordination for office staff.</li><li>Support payroll preparation, employee records and performance management documentation.</li></ul>Records, Accounts and Business Documentation:&nbsp;<ul><li>Manage and maintain office records, filing systems, databases, correspondence and business documents.</li><li>Maintain invoices, receipts, expenses, supplier statements, purchase records and other accounts documentation.</li><li>Maintain customer records, supplier records, sales documentation, purchase orders and delivery paperwork.</li><li>Prepare reports, letters, meeting documents and administrative summaries for management.</li><li>Ensure records are accurate, confidential and stored in accordance with company procedures.</li></ul>Liaison, Compliance and Office Support:<ul><li>Liaise with directors, managers, production staff, warehouse staff, customers, suppliers, transport providers and external service providers.</li><li>Act as a central point of contact for office, customer service, purchasing and administration matters.</li><li>Assist with resolving administrative issues, customer enquiries and supplier paperwork.</li><li>Coordinate meetings, appointments, internal communication and office activities.</li><li>Liaise with accountants, bookkeepers, insurers, maintenance providers and other professionals as required.</li><li>Ensure office procedures and administrative work comply with relevant legislation, workplace health and safety requirements, company policies and internal procedures.</li><li>Maintain confidentiality of business, customer, supplier and employee records.</li></ul>Qualifications and Experience<ul style="list-style-type:disc;"><li>AQF Diploma or higher in Business Administration, Management or a related field.</li><li>Minimum of 1 year of relevant work experience.</li><li>Experience in manufacturing, food production, wholesale, distribution, logistics or a similar business environment is highly regarded.</li><li>Full, unrestricted work rights in Australia.</li><li>Knowledge of workplace policies, occupational health and safety procedures, record-keeping and office compliance requirements.</li></ul>Essential Skills and Abilities<ul style="list-style-type:disc;"><li>Strong organisational and office management skills.&nbsp;</li><li>Ability to plan, coordinate and improve office services and administrative systems.&nbsp;</li><li>Ability to supervise administrative staff, assign work and monitor performance.</li><li>Strong written and verbal communication skills.&nbsp;</li><li>Ability to liaise effectively with directors, staff, customers, suppliers, transport providers and professional advisers.&nbsp;</li><li>Strong record-keeping, accounts administration and documentation management skills.&nbsp;</li><li>Ability to manage office equipment, supplies, facilities and administrative resources.</li><li>Sound understanding of workplace health and safety and office compliance procedures.</li><li>High attention to detail and ability to handle confidential information.</li><li>Proficiency in Microsoft Office Suite, email, spreadsheets and office administration systems.</li></ul>Role Requirements<ul><li>Availability to work full-time hours in accordance with business needs.</li><li>Ability to support office administration connected with food manufacturing, flour milling, packaging, sales, purchasing and dispatch operations.</li><li>Ability to manage competing priorities and meet deadlines in a busy manufacturing and distribution environment.</li><li>Ability to communicate professionally with management, staff, customers, suppliers and external service providers.</li><li>Some local travel may be required as per the business requirements.</li><li>This position is open to Australian citizens, permanent residents, and holders of valid work visas.&nbsp;</li></ul>How to Apply: Interested candidates are invited to submit their updated CV and a cover letter outlining their suitability for the role. Applications must be complete to be considered. Only shortlisted applicants will be notified.Equal Opportunity Employer:&nbsp;Sam Mills is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. <h3>Qualification & experience</h3>Qualifications and Experience<ul style="list-style-type:disc;"><li>AQF Diploma or higher in Business Administration, Management or a related field.</li><li>Minimum of 1 year of relevant work experience.</li><li>Experience in manufacturing, food production, wholesale, distribution, logistics or a similar business environment is highly regarded.</li><li>Full, unrestricted work rights in Australia.</li><li>Knowledge of workplace policies, occupational health and safety procedures, record-keeping and office compliance requirements.</li></ul>

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Join SAM Mills as Office Manager and lead office operations supporting a growing flour milling and food distribution business.

Office Manager

Sunrays Timber &amp; Steel Pty Ltd seeking an experienced and motivated Office Manager to oversee daily office operations, coordinate administrative functions, and support business efficiency. The successful candidate will play a key role in managing staff, maintaining operational systems, and ensuring compliance within a fast-paced construction supply environment.If you meet the above criteria and are ready for this opportunity, please submit your application. <h3>Benefits</h3><ul style="list-style-type:disc;"><li>Competitive salary</li><li>Health insurance</li><li>Paid time off</li><li>Career growth opportunities</li></ul> <h3>Task & responsibilities</h3>&nbsp;<ul><li>Contribute to the planning, development, and review of office services, including establishing administrative procedures and service standards</li><li>Allocate and manage office resources, including staff, workspace, and equipment to ensure efficient workflow</li><li>Assign, supervise, and monitor staff performance, ensuring tasks are completed accurately and in a timely manner</li><li>Maintain and oversee office records, financial documentation, and administrative systems</li><li>Liaise with suppliers, contractors, accounting professionals, and management to coordinate business operations and resolve issues efficiently</li><li>Ensure all office equipment, inventory, and supplies are adequately maintained and available</li><li>Monitor and enforce workplace health and safety standards in accordance with company and regulatory requirements</li><li>Ensure compliance with relevant Australian legislation, policies, and procedures, including workplace and industry regulations</li><li>Coordinate human resource functions including recruitment, onboarding, payroll support, staff training, performance management, and supervision</li><li>Support customer service operations, including handling inquiries, quotes, and order coordination where required</li></ul> <h3>Qualification & experience</h3>&nbsp;<ul><li>Relevant qualification in Business Administration, Management, or related field (preferred)</li><li>Minimum 2–3 years of relevant experience</li><li>Proven experience in an Office Manager or similar administrative leadership role</li><li>Strong knowledge of office management systems, accounts handling, and administrative procedures</li><li>Experience in construction, timber, steel, or building supply industry (highly desirable)</li><li>Excellent communication, organisational, and problem-solving skills</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Proficiency in Microsoft Office and business management systems</li><li>Knowledge of Work Health &amp; Safety (WHS) and compliance requirements in Australia</li></ul>

Join a growing timber and steel supplier and lead efficient office operations in a dynamic construction environment. Apply now to make an impact.

M&amp;M Construction Management Pty Ltd is seeking a dedicated to join our team. The ideal candidate will be responsible for overseeing office operations, managing administrative staff, and ensuring smooth day-to-day operations.Don't miss this opportunity to join a reputable Australian company and advance your career in office management. Apply now! <h3>Benefits</h3><ul><li>Competitive salary</li><li>Health insurance</li><li>Paid time off</li><li>Opportunities for professional development and growth</li><li>Friendly and supportive work environment</li></ul> <h3>Task & responsibilities</h3><ul style="list-style-type:disc;"><li>Supervise administrative staff and allocate responsibilities to ensure efficient performance.</li><li>Manage schedules, appointments, and communications for senior management.</li><li>Handle office communications including emails, calls, and correspondence.</li><li>Maintain and manage company records, databases, and financial documentation.</li><li>Support budgeting, bookkeeping, and cost monitoring processes.</li><li>Liaise with contractors, suppliers, and stakeholders to coordinate office operations.</li><li>Ensure compliance with workplace health and safety and relevant regulations.</li><li>Oversee office systems, procedures, and administrative workflows.</li></ul> <h3>Qualification & experience</h3><ul><li>Diploma of Business management or higher qualification in relevant field.&nbsp;</li><li>Minimum 1-year Proven work experience as an Office Manager or similar role</li><li>Proficiency in MS Office (MS Excel and MS Outlook, in particular)</li><li>Excellent time management skills and ability to multi-task and prioritize work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li></ul>

Seeking an experienced Office Manager to coordinate operations, manage communications, and support growing construction business.

We are seeking a highly organised and motivated Office Manager to oversee and coordinate the daily administrative operations of our real estate business. The successful candidate will ensure the smooth functioning of the office, supervise administrative staff, maintain operational efficiency, and support compliance with company policies and regulatory requirements. This role is ideal for a proactive professional who thrives in a fast-paced and collaborative environment. <h3>Benefits</h3><ul><li>Competitive salary based on experience.</li><li>Supportive team environment.</li><li>Opportunities for career growth within the company.</li></ul> <h3>Task & responsibilities</h3><ul><li>Oversee daily office operations, ensuring efficient and smooth workflows.</li><li>Manage &nbsp;and maintain office records, accounts, and financial documentation.</li><li>Liaise with real estate professionals, vendors, and clients to coordinate business activities and resolve issues.</li><li>Ensure office equipment and supplies are maintained and restocked as needed.</li><li>Coordinate schedules, meetings, and appointments for staff and management.</li><li>Handle incoming calls, emails, and correspondence in a professional manner.</li><li>Support basic bookkeeping and assist with payroll processes.</li><li>Implement and maintain office policies and procedures to improve efficiency.</li><li>Assist with onboarding and HR-related administrative tasks</li></ul> <h3>Qualification & experience</h3><ul><li>Proven experience as an Office Manager for atleast 1 year or in a similar administrative role.</li><li>Strong written and verbal communication skills.</li><li>Ability to multitask and work independently.</li><li>Proficiency with office software (MS Office Suite) and general office equipment.</li></ul>

Join Infinity Real Estate as Office Manager in Truganina, Melbourne. Drive operations, support the team & grow your career with us!

The General Clerk performs various administrative tasks, including data entry, filing, and managing correspondence to support office operations. They assist with scheduling, customer service, and maintaining accurate records. The role requires strong organizational skills, attention to detail, and proficiency in office software.Task &amp; Responsibilities• &nbsp; &nbsp;Information Management: Accurately record, prepare, sort, classify, and file various types of information to ensure efficient data organization and retrieval.• &nbsp; &nbsp;Mail Handling: Sort, open, and distribute incoming mail, and manage the dispatch of outgoing correspondence.• &nbsp; &nbsp;Document Processing: Perform photocopying and faxing of documents as required, ensuring clarity and accuracy.• &nbsp; &nbsp;Report Preparation: Prepare routine reports, compiling data and presenting it in a clear and organized format.• &nbsp; &nbsp;Equipment Tracking: Record and manage the issuance of equipment to staff, maintaining up-to-date records of all transactions.• &nbsp; &nbsp;Communication Management: Receive and handle letters and telephone messages, ensuring timely and accurate delivery to relevant parties.• &nbsp; &nbsp;Data Entry: Transcribe information into computer systems, proofread and correct entries to maintain data accuracy.• &nbsp; &nbsp;Customer Assistance: Provide information to customers about available services, addressing inquiries and directing them as needed.• &nbsp; &nbsp;Reception Duties: Perform receptionist tasks including greeting visitors, managing appointments, and providing general administrative support.&nbsp;Qualification &amp; Experience• &nbsp; &nbsp;Have at least 1 years of FT experience&nbsp;&nbsp; &nbsp; &nbsp;Or 1 year part time experience with relevant Cert 3&nbsp; &nbsp; &nbsp;Or 1 and a half year of Part time experience with relevant cert: 2• &nbsp; &nbsp;Skills:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Strong organizational and multitasking abilities.Excellent written and verbal communication skills.Attention to detail and accuracy.Ability to maintain confidentiality and handle sensitive information.&nbsp;Working Hours• &nbsp; &nbsp;Full-time position,38 hours per week.&nbsp;Benefits• &nbsp; &nbsp;Competitive salary based on experience along with 11.5% superannuation.• &nbsp; &nbsp;Opportunities for career advancement and professional development.• &nbsp; &nbsp;Paid time off and holidays.• &nbsp; &nbsp;Flexible work schedule.

The General Clerk performs various administrative tasks, including data entry, filing, and managing correspondence to support office operations.

General Clerk

Aspen Education Group Pty Ltd is seeking an experienced Contract Administrator to support contractual, documentation and other contract requirements with respective parties are completed within good time. <h3>Benefits</h3>Competitive salary plus Superannuation with great learning environment. <h3>Task & responsibilities</h3>• Overseeing the full contract lifecycle and ensuring all parties meet their obligations.• Preparing and negotiating legally binding agreements with stakeholders such as education agents, recruitment partners, clients, students, marketing partners, building management, and company owners.• Developing and negotiating Memoranda of Understanding (MOUs) with organisations for placements and workshops across courses like Automotive and Information Technology.• Reviewing and discussing contract terms, with particular emphasis on commission structures and revenue-sharing arrangements with existing and potential student recruitment and placement partners.• Defining and negotiating key contractual terms, including scope of services, service levels, confidentiality, jurisdiction, fees, payment terms, termination conditions, governing law, liabilities, damages, intellectual property, and financial obligations.• Coordinating with external legal advisors and internal teams to ensure contractual requirements and deadlines are met while minimising business risk.• Conducting contract reviews and advising senior management on changes affecting the organisation’s legal obligations.• Updating and amending existing agreements in line with business requirements to ensure they remain current and deliver optimal value. <h3>Qualification & experience</h3>· AQF associate degree, Advanced Diploma or higher (ANZSCO Skill Level 2)· At least 2 year of relevant experience required.

Aspen Education Group Pty Ltd is seeking a dedicated and skilled Contract Administrator to support their business.

Contract Administrator

The Contract Administrator is responsible for managing, coordinating, and supporting the preparation, execution, and administration of contracts across procurement, logistics, and supply operations. The role ensures that contractual documentation, supplier agreements, and internal processes are accurate, compliant, and aligned with operational requirements.This position is critical to maintaining efficient workflow, ensuring compliance, and supporting business growth through effective contract and documentation control. <h3>Benefits</h3> <h3>Task & responsibilities</h3>Key Responsibilities<ul><li>Prepare, review, and administer contracts, supplier agreements, and related documentation in line with company policies&nbsp;</li><li>Maintain accurate contract records, registers, and document control systems to ensure compliance and audit readiness&nbsp;</li><li>Coordinate with procurement, warehouse, and logistics teams to ensure contractual obligations are met&nbsp;</li><li>Monitor contract performance and assist in identifying risks, discrepancies, and improvement opportunities&nbsp;</li><li>Liaise with suppliers and internal stakeholders to facilitate contract execution and issue resolution&nbsp;</li><li>Support reporting functions, including preparation of operational and compliance reports&nbsp;</li><li>Assist in developing and improving contract management processes and administrative systems&nbsp;</li><li>Ensure all documentation aligns with regulatory and company compliance requirements&nbsp;</li><li>Provide administrative support for audits, internal reviews, and operational assessments&nbsp;</li><li>Contribute to continuous improvement initiatives across business operations&nbsp;</li></ul> <h3>Qualification & experience</h3>Skills and Experience<ul><li>At least 2 year of relevant experience in administrative or contract support roles&nbsp;</li><li>Demonstrated experience in documentation control, reporting, and coordination within operational environments&nbsp;</li><li>Strong organisational skills with high attention to detail&nbsp;</li><li>Ability to manage multiple tasks and meet deadlines in a fast-paced environment&nbsp;</li><li>Effective communication and stakeholder engagement skills&nbsp;</li><li>Experience working across teams to support operational workflow and compliance&nbsp;</li></ul>Preferred Attributes<ul><li>Experience in warehouse, logistics, or supply chain environments&nbsp;</li><li>Understanding of contract processes and administrative compliance requirements&nbsp;</li><li>Proficiency in English communication (written and verbal), with bilingual Vietnamese capability highly regarded for stakeholder engagement.</li></ul>

Seeking a Contract Administrator responsible for managing, coordinating, and administration of contracts.

Other

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