Administration & Office Support

Aspen Education Group Pty Ltd is seeking an experienced Contract Administrator to support contractual, documentation and other contract requirements with respective parties are completed within good time. <h3>Benefits</h3>Competitive salary plus Superannuation with great learning environment. <h3>Task & responsibilities</h3>• Overseeing the full contract lifecycle and ensuring all parties meet their obligations.• Preparing and negotiating legally binding agreements with stakeholders such as education agents, recruitment partners, clients, students, marketing partners, building management, and company owners.• Developing and negotiating Memoranda of Understanding (MOUs) with organisations for placements and workshops across courses like Automotive and Information Technology.• Reviewing and discussing contract terms, with particular emphasis on commission structures and revenue-sharing arrangements with existing and potential student recruitment and placement partners.• Defining and negotiating key contractual terms, including scope of services, service levels, confidentiality, jurisdiction, fees, payment terms, termination conditions, governing law, liabilities, damages, intellectual property, and financial obligations.• Coordinating with external legal advisors and internal teams to ensure contractual requirements and deadlines are met while minimising business risk.• Conducting contract reviews and advising senior management on changes affecting the organisation’s legal obligations.• Updating and amending existing agreements in line with business requirements to ensure they remain current and deliver optimal value. <h3>Qualification & experience</h3>· AQF associate degree, Advanced Diploma or higher (ANZSCO Skill Level 2)· At least 2 year of relevant experience required.

Annual

Aspen Education Group Pty Ltd is seeking a dedicated and skilled Contract Administrator to support their business.

Contract Administrator

Full time

The Contract Administrator is responsible for managing, coordinating, and supporting the preparation, execution, and administration of contracts across procurement, logistics, and supply operations. The role ensures that contractual documentation, supplier agreements, and internal processes are accurate, compliant, and aligned with operational requirements.This position is critical to maintaining efficient workflow, ensuring compliance, and supporting business growth through effective contract and documentation control. <h3>Benefits</h3> <h3>Task & responsibilities</h3>Key Responsibilities<ul><li>Prepare, review, and administer contracts, supplier agreements, and related documentation in line with company policies&nbsp;</li><li>Maintain accurate contract records, registers, and document control systems to ensure compliance and audit readiness&nbsp;</li><li>Coordinate with procurement, warehouse, and logistics teams to ensure contractual obligations are met&nbsp;</li><li>Monitor contract performance and assist in identifying risks, discrepancies, and improvement opportunities&nbsp;</li><li>Liaise with suppliers and internal stakeholders to facilitate contract execution and issue resolution&nbsp;</li><li>Support reporting functions, including preparation of operational and compliance reports&nbsp;</li><li>Assist in developing and improving contract management processes and administrative systems&nbsp;</li><li>Ensure all documentation aligns with regulatory and company compliance requirements&nbsp;</li><li>Provide administrative support for audits, internal reviews, and operational assessments&nbsp;</li><li>Contribute to continuous improvement initiatives across business operations&nbsp;</li></ul> <h3>Qualification & experience</h3>Skills and Experience<ul><li>At least 2 year of relevant experience in administrative or contract support roles&nbsp;</li><li>Demonstrated experience in documentation control, reporting, and coordination within operational environments&nbsp;</li><li>Strong organisational skills with high attention to detail&nbsp;</li><li>Ability to manage multiple tasks and meet deadlines in a fast-paced environment&nbsp;</li><li>Effective communication and stakeholder engagement skills&nbsp;</li><li>Experience working across teams to support operational workflow and compliance&nbsp;</li></ul>Preferred Attributes<ul><li>Experience in warehouse, logistics, or supply chain environments&nbsp;</li><li>Understanding of contract processes and administrative compliance requirements&nbsp;</li><li>Proficiency in English communication (written and verbal), with bilingual Vietnamese capability highly regarded for stakeholder engagement.</li></ul>

Seeking a Contract Administrator responsible for managing, coordinating, and administration of contracts.

<ul style="list-style-type:disc;"><li>Developing, reviewing, and negotiating variations to contracts, programs, projects, and services.</li><li>Responding to inquiries and resolving issues related to contracts, programs, projects, services provided, and affected individuals.</li><li>Managing the documentation associated with contracts, programs, projects, and services.</li><li>Collaborating with Project Managers, Architects, Engineering Professionals, owners, and others to ensure objectives are achieved.- Advising senior management on important matters and implementing their decisions.</li><li>Overseeing contractors' work and reporting on any changes to work orders.</li><li>Preparing and reviewing submissions and reports related to the organization's activities.</li><li>Collecting and analyzing data from projects and reporting on the outcomes.</li><li>Reviewing and arranging new office accommodations.</li></ul> <h3>Benefits</h3><ul><li>Competitive salary and benefits package</li><li>Opportunity for professional growth and development.</li><li>Dynamic work environment with diverse projects.</li><li>Chance to collaborate with experienced professionals.</li><li>Contribution to meaningful projects with tangible outcomes.</li></ul> <h3>Task & responsibilities</h3><ul><li>Manage contract variations and negotiations.</li><li>Collaborate with cross-functional teams to achieve project objectives.</li><li>Resolve inquiries and issues related to contracts and services.</li><li>Advise senior management on critical matters.</li><li>Supervise contractors and report on work progress.</li><li>Prepare and review reports on organizational activities.</li><li>Analyze project data to assess outcomes.</li><li>Arrange new office accommodations as needed.</li></ul> <h3>Qualification & experience</h3><ul><li>Bachelor's degree in relevant field (preferred).</li><li>Proven experience in contract management or related role.</li><li>Strong negotiation and communication skills.</li><li>Ability to work effectively in a team environment.</li><li>Problem-solving and decision-making abilities.</li><li>Attention to detail and organizational skills.</li><li>Proficiency in project management software (desired).</li><li>Familiarity with relevant industry regulations and standards.</li></ul>

We are currently seeking to appoint a Contract Administrator to join our team.

The Trustee for Lackmaa Blinds &amp; Curtains Family Trust/ Lackmaa Blinds and Curtains PTY LTD &nbsp;is seeking a qualified Contract Administrator to the team. The Contract Administrator is responsible for supporting the preparation, administration, and monitoring of contracts and subcontract agreements related to the supply, manufacture, and installation of blinds, curtains, and shutters. The role ensures contractual compliance, accurate documentation, and effective coordination between suppliers, subcontractors, and internal project teams. <h3>Benefits</h3><ul><li>Competitive salary</li><li>Opportunities for growth</li><li>Work-life balance</li><li>Health and wellness programs</li><li>Training and development opportunities</li></ul> <h3>Task & responsibilities</h3>&nbsp;<ul><li>Assisting in the preparation, review, administration, and maintenance of contracts and subcontract agreements associated with supply, manufacturing, and installation services</li><li>Managing contract documentation, including variations, approvals, correspondence, and related records to ensure accuracy and compliance</li><li>Liaising with suppliers, subcontractors, and internal project teams to coordinate contractual requirements and project timelines</li><li>Monitoring project progress to ensure contractual obligations are met and assisting in the implementation of compliance measures related to contract terms</li><li>Preparing, reviewing, and maintaining documentation for payment claims and variations in accordance with agreed contract terms and conditions</li><li>Supporting the identification and resolution of contractual issues in consultation with management</li><li>Ensuring adherence to company policies, contractual obligations, and relevant regulatory requirements</li><li>Assisting management with contract-related reporting and record-keeping as required</li></ul> <h3>Qualification & experience</h3><ul><li>Diploma in Management / Business or higher qualification&nbsp;</li><li>More than 3 years’ experience in a Contract Administrator or similar role</li><li>Ability to liaise effectively with subcontractors, suppliers, and internal teams</li><li>Strong organisational skills with excellent attention to detail</li><li>Ability to monitor compliance and support project delivery in a contract-based environment</li><li>Proficiency in Microsoft Office and contract administration systems</li><li>Strong written and verbal communication skills</li></ul>

Join a growing Australian manufacturer managing contracts across real projects, suppliers, and installations with long-term career stability.

This excellent opportunity will be offered on a Permanent Full-Time basis at 38 hours a week. <h3>Benefits</h3><ul style="list-style-type:disc;"><li>Professional growth</li><li>A friendly team environment with a great community care spirit</li></ul> <h3>Task & responsibilities</h3><ul style="list-style-type:disc;"><li style="text-align:justify;">Draft, review, and negotiate contracts with suppliers and service providers to ensure favourable commercial terms.&nbsp;</li><li style="text-align:justify;">Manage contract variations, including pricing, delivery schedules, and specifications.&nbsp;</li><li style="text-align:justify;">Ensure compliance with contractual terms, regulatory requirements, and relevant standards.&nbsp;</li><li style="text-align:justify;">Maintain accurate contract documentation, records, and audit-ready files.&nbsp;</li><li style="text-align:justify;">Monitor contractor and supplier performance against contractual obligations and service levels.&nbsp;</li><li style="text-align:justify;">Resolve contract-related issues, including delays, discrepancies, and non-compliance.&nbsp;</li><li style="text-align:justify;">Liaise with internal and external stakeholders to ensure effective contract execution.&nbsp;</li><li style="text-align:justify;">Provide reports to management on contract performance, risks, and cost outcomes.&nbsp;</li><li style="text-align:justify;">Support budgeting, cost control, and financial tracking related to contracts.&nbsp;</li><li style="text-align:justify;">Identify risks and support implementation of mitigation strategies.</li></ul> <h3>Qualification & experience</h3><ul style="list-style-type:disc;"><li>Diploma in relevant field or higher qualification in a related field</li><li>Minimum of 1&nbsp;year of work experience</li><li>The right to work in Australia&nbsp;</li><li>Good English skills</li><li>Team management skills</li><li>Ability to work in a fast-paced environment</li><li>Strong time management skills</li></ul>

We are looking for a detail-oriented and experienced Contract Administrator to manage all contract-related tasks in our organization. This fulltime position requires someone with strong skills in contract negotiation, compliance, and managing contracts from start to finish. The ideal candidate will help improve our operations and reduce risks in all business agreements within a fast-paced retail environment. <h3>Benefits</h3><ul><li>Competitive salary with performance-based bonuses</li><li>Opportunities for career growth and professional development</li><li>Employee discounts and company-wide incentive programs</li><li>On-site allowances, (where applicable)</li><li>Flexible working options and paid leave benefits</li><li>Ongoing training and professional growth programs</li><li>A supportive, inclusive, and team-oriented work culture</li></ul> <h3>Task & responsibilities</h3><ul><li>Draft, prepare, and maintain contracts and contract variations in line with company policies and legal requirements.</li><li>Review and interpret contract terms, ensuring compliance with applicable laws, regulations, and organisational standards.</li><li>Negotiate contract terms, variations, and amendments with clients, suppliers, and other stakeholders to achieve favourable outcomes.</li><li>Monitor contract performance, obligations, and deliverables, proactively identifying risks or potential disputes.</li><li>Provide guidance and advice to internal teams on contractual rights, obligations, and risk management.</li><li>Maintain accurate contract records, documentation, and variation registers.</li><li>Collaborate with project managers, legal advisors, and procurement teams to ensure effective contract administration.</li><li>Support dispute resolution and claims management processes when required.</li><li>Ensure all contract activities are aligned with organizational objectives and compliance frameworks.</li></ul> <h3>Qualification & experience</h3><ul><li>Previous experience as a Contract Administrator, Contracts Officer, or a similar role handling contract negotiation and management</li><li>Good understanding of commercial law, procurement procedures, and compliance requirements</li><li>Skilled in using contract management software, document control tools, and Microsoft Office</li><li>Strong skills in negotiation, communication, and solving problems</li><li>High attention to detail and able to manage several contracts at the same time</li><li>Able to understand complex legal and financial terms and explain them clearly to others</li><li>Relevant qualifications in Business and project Management are preferred.</li></ul>

We are looking for a detail-oriented and experienced Contract Administrator to manage all contract-related tasks in our organization.

Company:&nbsp;Sam Mills Pty LtdPosition:&nbsp;Office ManagerEmployment Type:&nbsp;Permanent, Full-timeSalary Range:&nbsp;$80,000 - $85,000 per annum plus SuperannuationLocation:&nbsp;3/58 Gawler Road, Virginia South Australia 5120ABN: 64607811914Position Overview:SAM Mills Pty Ltd is seeking an organised and proactive Office Manager to oversee and coordinate the daily administrative operations of our flour milling and food manufacturing business in Virginia, South Australia.Reporting to the Director, the successful candidate will support office operations across administration, records management, staff coordination, purchasing, sales administration and business support functions to ensure the smooth operation of the business. <h3>Benefits</h3>Why choose to work with us:<ul><li>Competitive salary package.</li><li>An opportunity to work with a highly recognizable brand and make a meaningful impact on the community.</li><li>Opportunity to work in a supportive and inclusive team environment.</li><li>Work-life balance with a structured schedule.</li><li>Employee discounts on products.</li></ul> <h3>Task & responsibilities</h3>The main responsibilities will encompass, but are not limited to:Office Operations &amp; Administration:<ul><li>Plan, organise and coordinate day-to-day office operations to support the company’s milling, packaging, sales and dispatch activities.</li><li>Review and improve office procedures, filing systems and administrative processes.</li><li>Set priorities for office services, including customer enquiries, supplier correspondence, order paperwork and management requests.</li><li>Maintain office systems, internal forms, registers and administrative procedures.</li><li>Coordinate communication between office, production, warehouse, dispatch and management staff.</li></ul>Resource, Equipment and Facilities Management:<ul><li>Allocate and manage office resources, including administrative staff, workstations, equipment, filing areas, stationery and office supplies.</li><li>Ensure computers, printers, phones and general office facilities are maintained and available for use.</li><li>Coordinate procurement of office supplies and liaise with suppliers, contractors and service providers as required.</li><li>Support office administration relating to production records, packaging documentation, stock records and dispatch paperwork.</li><li>Maintain a professional, organised and functional office environment.</li></ul>&nbsp;Staff Supervision &amp; Personnel Administration:<ul><li>Assign duties to administrative and clerical staff and monitor work performance against business requirements and office service standards.</li><li>Provide guidance and support to office staff involved in customer service, order processing, filing, data entry and accounts support.</li><li>Coordinate staff rosters, schedules, leave records and daily administrative coverage where required.</li><li>Assist with recruitment, onboarding, induction and training coordination for office staff.</li><li>Support payroll preparation, employee records and performance management documentation.</li></ul>Records, Accounts and Business Documentation:&nbsp;<ul><li>Manage and maintain office records, filing systems, databases, correspondence and business documents.</li><li>Maintain invoices, receipts, expenses, supplier statements, purchase records and other accounts documentation.</li><li>Maintain customer records, supplier records, sales documentation, purchase orders and delivery paperwork.</li><li>Prepare reports, letters, meeting documents and administrative summaries for management.</li><li>Ensure records are accurate, confidential and stored in accordance with company procedures.</li></ul>Liaison, Compliance and Office Support:<ul><li>Liaise with directors, managers, production staff, warehouse staff, customers, suppliers, transport providers and external service providers.</li><li>Act as a central point of contact for office, customer service, purchasing and administration matters.</li><li>Assist with resolving administrative issues, customer enquiries and supplier paperwork.</li><li>Coordinate meetings, appointments, internal communication and office activities.</li><li>Liaise with accountants, bookkeepers, insurers, maintenance providers and other professionals as required.</li><li>Ensure office procedures and administrative work comply with relevant legislation, workplace health and safety requirements, company policies and internal procedures.</li><li>Maintain confidentiality of business, customer, supplier and employee records.</li></ul>Qualifications and Experience<ul style="list-style-type:disc;"><li>AQF Diploma or higher in Business Administration, Management or a related field.</li><li>Minimum of 1 year of relevant work experience.</li><li>Experience in manufacturing, food production, wholesale, distribution, logistics or a similar business environment is highly regarded.</li><li>Full, unrestricted work rights in Australia.</li><li>Knowledge of workplace policies, occupational health and safety procedures, record-keeping and office compliance requirements.</li></ul>Essential Skills and Abilities<ul style="list-style-type:disc;"><li>Strong organisational and office management skills.&nbsp;</li><li>Ability to plan, coordinate and improve office services and administrative systems.&nbsp;</li><li>Ability to supervise administrative staff, assign work and monitor performance.</li><li>Strong written and verbal communication skills.&nbsp;</li><li>Ability to liaise effectively with directors, staff, customers, suppliers, transport providers and professional advisers.&nbsp;</li><li>Strong record-keeping, accounts administration and documentation management skills.&nbsp;</li><li>Ability to manage office equipment, supplies, facilities and administrative resources.</li><li>Sound understanding of workplace health and safety and office compliance procedures.</li><li>High attention to detail and ability to handle confidential information.</li><li>Proficiency in Microsoft Office Suite, email, spreadsheets and office administration systems.</li></ul>Role Requirements<ul><li>Availability to work full-time hours in accordance with business needs.</li><li>Ability to support office administration connected with food manufacturing, flour milling, packaging, sales, purchasing and dispatch operations.</li><li>Ability to manage competing priorities and meet deadlines in a busy manufacturing and distribution environment.</li><li>Ability to communicate professionally with management, staff, customers, suppliers and external service providers.</li><li>Some local travel may be required as per the business requirements.</li><li>This position is open to Australian citizens, permanent residents, and holders of valid work visas.&nbsp;</li></ul>How to Apply: Interested candidates are invited to submit their updated CV and a cover letter outlining their suitability for the role. Applications must be complete to be considered. Only shortlisted applicants will be notified.Equal Opportunity Employer:&nbsp;Sam Mills is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. <h3>Qualification & experience</h3>Qualifications and Experience<ul style="list-style-type:disc;"><li>AQF Diploma or higher in Business Administration, Management or a related field.</li><li>Minimum of 1 year of relevant work experience.</li><li>Experience in manufacturing, food production, wholesale, distribution, logistics or a similar business environment is highly regarded.</li><li>Full, unrestricted work rights in Australia.</li><li>Knowledge of workplace policies, occupational health and safety procedures, record-keeping and office compliance requirements.</li></ul>

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Join SAM Mills as Office Manager and lead office operations supporting a growing flour milling and food distribution business.

Office Manager

Sunrays Timber &amp; Steel Pty Ltd seeking an experienced and motivated Office Manager to oversee daily office operations, coordinate administrative functions, and support business efficiency. The successful candidate will play a key role in managing staff, maintaining operational systems, and ensuring compliance within a fast-paced construction supply environment.If you meet the above criteria and are ready for this opportunity, please submit your application. <h3>Benefits</h3><ul style="list-style-type:disc;"><li>Competitive salary</li><li>Health insurance</li><li>Paid time off</li><li>Career growth opportunities</li></ul> <h3>Task & responsibilities</h3>&nbsp;<ul><li>Contribute to the planning, development, and review of office services, including establishing administrative procedures and service standards</li><li>Allocate and manage office resources, including staff, workspace, and equipment to ensure efficient workflow</li><li>Assign, supervise, and monitor staff performance, ensuring tasks are completed accurately and in a timely manner</li><li>Maintain and oversee office records, financial documentation, and administrative systems</li><li>Liaise with suppliers, contractors, accounting professionals, and management to coordinate business operations and resolve issues efficiently</li><li>Ensure all office equipment, inventory, and supplies are adequately maintained and available</li><li>Monitor and enforce workplace health and safety standards in accordance with company and regulatory requirements</li><li>Ensure compliance with relevant Australian legislation, policies, and procedures, including workplace and industry regulations</li><li>Coordinate human resource functions including recruitment, onboarding, payroll support, staff training, performance management, and supervision</li><li>Support customer service operations, including handling inquiries, quotes, and order coordination where required</li></ul> <h3>Qualification & experience</h3>&nbsp;<ul><li>Relevant qualification in Business Administration, Management, or related field (preferred)</li><li>Minimum 2–3 years of relevant experience</li><li>Proven experience in an Office Manager or similar administrative leadership role</li><li>Strong knowledge of office management systems, accounts handling, and administrative procedures</li><li>Experience in construction, timber, steel, or building supply industry (highly desirable)</li><li>Excellent communication, organisational, and problem-solving skills</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Proficiency in Microsoft Office and business management systems</li><li>Knowledge of Work Health &amp; Safety (WHS) and compliance requirements in Australia</li></ul>

Join a growing timber and steel supplier and lead efficient office operations in a dynamic construction environment. Apply now to make an impact.

M&amp;M Construction Management Pty Ltd is seeking a dedicated to join our team. The ideal candidate will be responsible for overseeing office operations, managing administrative staff, and ensuring smooth day-to-day operations.Don't miss this opportunity to join a reputable Australian company and advance your career in office management. Apply now! <h3>Benefits</h3><ul><li>Competitive salary</li><li>Health insurance</li><li>Paid time off</li><li>Opportunities for professional development and growth</li><li>Friendly and supportive work environment</li></ul> <h3>Task & responsibilities</h3><ul style="list-style-type:disc;"><li>Supervise administrative staff and allocate responsibilities to ensure efficient performance.</li><li>Manage schedules, appointments, and communications for senior management.</li><li>Handle office communications including emails, calls, and correspondence.</li><li>Maintain and manage company records, databases, and financial documentation.</li><li>Support budgeting, bookkeeping, and cost monitoring processes.</li><li>Liaise with contractors, suppliers, and stakeholders to coordinate office operations.</li><li>Ensure compliance with workplace health and safety and relevant regulations.</li><li>Oversee office systems, procedures, and administrative workflows.</li></ul> <h3>Qualification & experience</h3><ul><li>Diploma of Business management or higher qualification in relevant field.&nbsp;</li><li>Minimum 1-year Proven work experience as an Office Manager or similar role</li><li>Proficiency in MS Office (MS Excel and MS Outlook, in particular)</li><li>Excellent time management skills and ability to multi-task and prioritize work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li></ul>

Seeking an experienced Office Manager to coordinate operations, manage communications, and support growing construction business.

We are seeking a highly organised and motivated Office Manager to oversee and coordinate the daily administrative operations of our real estate business. The successful candidate will ensure the smooth functioning of the office, supervise administrative staff, maintain operational efficiency, and support compliance with company policies and regulatory requirements. This role is ideal for a proactive professional who thrives in a fast-paced and collaborative environment. <h3>Benefits</h3><ul><li>Competitive salary based on experience.</li><li>Supportive team environment.</li><li>Opportunities for career growth within the company.</li></ul> <h3>Task & responsibilities</h3><ul><li>Oversee daily office operations, ensuring efficient and smooth workflows.</li><li>Manage &nbsp;and maintain office records, accounts, and financial documentation.</li><li>Liaise with real estate professionals, vendors, and clients to coordinate business activities and resolve issues.</li><li>Ensure office equipment and supplies are maintained and restocked as needed.</li><li>Coordinate schedules, meetings, and appointments for staff and management.</li><li>Handle incoming calls, emails, and correspondence in a professional manner.</li><li>Support basic bookkeeping and assist with payroll processes.</li><li>Implement and maintain office policies and procedures to improve efficiency.</li><li>Assist with onboarding and HR-related administrative tasks</li></ul> <h3>Qualification & experience</h3><ul><li>Proven experience as an Office Manager for atleast 1 year or in a similar administrative role.</li><li>Strong written and verbal communication skills.</li><li>Ability to multitask and work independently.</li><li>Proficiency with office software (MS Office Suite) and general office equipment.</li></ul>

Join Infinity Real Estate as Office Manager in Truganina, Melbourne. Drive operations, support the team & grow your career with us!

Contracts Administration

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